Scan on demand
Reduce or remove your physical archives from your workplace
Why not consider a hybrid solution, which includes a combination of offsite physical storage with scanning your documentation on demand?
Benefits of a Scan on Demand Service
Scanning and hosting completed inline with BS10008:2008 Electronic Information Management
Digitise your documents and files as and when you need them
Remove the initial upfront cost/outlay associated with Bulk Scanning projects
Can be quicker than physical deliveries
Can be more cost effective than physical deliveries
Avoid spending money on scanning files that your company/organisation might not ever need to review
Build a digital library of your physical files
Start to reduce your physical archives after Scan on Demand
View digital/electronic images in a secure online environment (FileLive)
Quick time frames can be used in the event of an urgent and emergency retrieval
Can be combined with physical deliveries
What is a Hybrid Scan on Demand Solution?
We will securely store all of your archives within our professional, purpose-built document management repositories. When you require to review a file, you can then request a ‘Scan on Demand.’ Our customer service administrators will create a work order instructing our warehouse operatives of the item description, its unique identifier (your box number or reference e.g ‘Jan – Feb 2013’), the DataSpace UK Ltd barcode number, the location of the item within our facilities, and that it is required for Scan on Demand.
The file or document will then be retrieved and brought to our Scanning Suite for imaging, and the DataSpace UK Ltd barcode will be scanned from location to location to provide a full audit trail and item history. The electronic capture and indexing of your document will be completed within your agreed service level agreement and will be made available for secure viewing by authorised persons at your organisation via FileLive.