FileLive is DataSpace UK Ltd’s online Document Management portal that allows users to securely manage physical, electronic or scanned documentation that is stored offsite at one of DataSpace UK Ltd’s professional archive facilities.
The FileLive system seamlessly allows records managers to track, trace, manage and view scanned documentation. FileLive supports a number of industry sectors as diverse as Council, Legal, Health and Financial.
Request items to be delivered/collected/scanned/destroyed
Track boxes/files on or off site
Manage and generate new files
View BS10008:2008 scanned images
Annotate and Redact images
Link to the scanned image of the file
Download images as tiff or PDF file
All data hosted in a secure ISO/IEC27001:2013 compliant image library environment
Upload Supporting Electronic File documentation pdf, xls pdf
Process the requests for physical and electronic data
Order related Supplies – boxes, barcodes
Restricted User access rights and permissions
Secure IP specific usage
Dual bandwidth secure 256 bit encrypted leased lines
Upload scan data locally or through off site bureau
FileLive image viewer
FileLive’s image viewer incorporates a tool bar that is easy to navigate and provides rich functionality like redacting, zooming and adding notes.
There are also thumbnails along the left hand side of the screen to provide the user with easy viewing of an exact page of a digital document.
DataSpace’s Image Viewer was developed to ensure compliance for the legal admissibility of electronic information (BS10008:2008).
Documents can be edited and amended; however a full version history is maintained at all times. Each new version that is saved is time, date and user stamped.
FileLive is accessible through a 256 bit SSL connection login by entering a valid username and password. Passwords must be at least 8 characters in length, contain at least one letter and at least one number, and have a mixture of upper and lower case letters.
You cannot use a password that has been used in the previous 5 password changes. You can choose to have an enforced password change every 30 days for user accounts as a security measure; however this is not mandatory.
FileLive accounts can be restricted to a specific Internet Protocol (IP) address or a range of IP addresses to ensure that users cannot access your data from an unauthorised locations.
FileLive has a standard session timeout for user accounts of 20 minutes of inactivity, which automatically logs out the user. If a preference for a shorter/longer duration of inactivity before timing out this is possible to amend.