/Archive Storage
Archive Storage2020-12-22T09:31:22+00:00

Archive Storage

We understand that one box does not fit all.

Thats why we provide flexible storage and are able to store all your archives and records in whatever shape or size they might come in. DataSpace are also able to support you with whatever indexing, cataloguing and meta data standards are used for your records.

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Our archive storage facilities

  • Document storage and tracking

  • PD 5454 Purpose Built Facilities

  • Live records management services

  • Deep archive storage

  • 99.9% SLA conformance

  • CCTV surveillance

  • 24 hour availability

  • Delivery and collection vehicles

  • Vault storage available

Box and file level storage

Box Level Storage

Box Level Storage

This type of archive storage is where each Archive Box is allocated a barcode which is scanned and tracked throughout the storage facilities.

Ideal for those who have Archives with similar circumstances to the following:-

  • Maintained detailed and reflective contents listing of items within boxes

  • Full Boxes will be requested for retrieval

  • Files within Boxes can be managed together for example files have the same Retention Date

File Storage

File Level Storage

This type of archive storage is where each individual File is allocated a barcode which is scanned and tracked throughout the storage facilities.

Ideal for those who have Archives with similar circumstances to the following:-

  • Full auditability and tracking is required of each individual file

  • Retrieval of individual files is required – physical delivery or digital ‘scan on demand’

  • Files within a Box have different Retention Policies and Destruction Dates

Archive deliveries and collections

DataSpace Archive Storage is complimented with a secure Delivery & Collection service.  In addition to our next day service, DataSpace is able to offer scheduled deliveries and collections.  Many of our clients choose a scheduled delivery and collection service in order to minimise and manage budgets and their carbon footprint.

We offer collections and delivery services including; same day, next day, out of hours, weekly, fortnightly and four weekly.  So whatever your requirements we are able to meet your requirements for retrieving and archiving your records.

Compliance & Accreditations

  • ISO 9001

  • ISO 27001

  • PD 5454

  • ISO 14001

  • BS 10008

  • NHS Data Security & Protection Toolkit

Why DataSpace?

DataSpace’s main objective is to provide high-quality affordable services. We do this in many ways, including ensuring our facilities are to the best standard they can be and by taking the time to really understand your businesses archive storage requirements.

  • Save time – DataSpace saves your employees time!  Are your qualified and trained members of staff currently wasting their valuable time filing, scanning or shredding your office documents?  These daily tasks that are consuming your staff’s time can easily be eliminated.  DataSpace is here to help; we have the professional equipment and trained staff to securely store your physical records, scan and host your paperwork online and to confidentially destroy your records that are no longer required to standards that are required by the Data Protection Act 2018.

  • Increase Office Space – DataSpace allows you to reclaim your workspace and use it to its full potential.  Maybe this space would enable you to hire another member of staff, explore different income streams or provide a larger variety of products that you can’t at the moment due to limited space.  Alternatively, you could down size your office which in turn would lower your expenditure on rent which can be a large expense that isn’t required.

  • Auditability – our archive storage solutions allow you to track all of your items on-site and off-site 24/7/365 with our advanced barcode tracking system. You can instantly check the status of an item registered within the tracking system and searches for access or retrieval can be performed within seconds.  DataSpace’s unique online web portal FileLive allows users to view scanned copies of files and request physical retrieval of files, Scan on Demand Services, Collections and Secure Destruction.  FileLive also allows management users to view reports and management information to view their off site storage activity from all of their users on their account.  FileLive is ISO 27001 Information Security Management accredited and can be locked to certain IP address(es) so can only be accessed from your office or any specified IP address(es) chosen by you.

  • Our People – Upon your initial enquiry DataSpace will assign you with a designated Account Manager who will work with you to find the best solutions to meet your requirements and will assist you to develop project plans.  Your Account Manager will be in touch regularly to check that all is as it should be with your account and to see if you require any other assistance.  DataSpace representatives are always at hand to help with any questions you might have and if you require us to visit you to advise which of our services suit your needs the best we would be more than happy to do so. For more information please call 0800 028 8956 or email info@data-space.co.uk.

Archive Storage FAQ’S

  • What retrieval timescales are available for retrieving our records?
    DataSpace will work with you to establish your exact retrieval requirements and will develop a tailor made service level agreement to reflect the timescales needed to retrievals.

  • What is DataSpace’s conformance to service level agreements?
    DataSpace can confirm over 99.9% compliance across the entire organisation to all service levels.

  • If access is restricted to the site are we able to visit the archive storage facilities?
    DataSpace welcomes clients and potential clients to undertake due diligence and audit visits to the site, if you require to undertake a site visit please feel free to get in touch.

To find out more please call us today on 0800 028 8956, email info@data-space.co.uk or fill in the form here.

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