British Standards Accreditations
Certificate Number FS32069
The internationally recognised standard for an organisation’s internal Quality Management.
Scope: “Professional document archiving and record management services which incorporates the requirements of PD5454 (recommendations for the storage and exhibition of archival documents).”
The provision of Professional Document Archiving and Record Management Services.
Scope: ” Professional document archiving and record management services which incorporates the requirements of PD5454 (recommendations for the storage and exhibition of archival documents).”
Certificate Number IS575030
The standard for Information Security Management Systems.
Scope: ” The Information Security Management System in relation to document management services including storage, scanning, indexing, destruction and remote access for viewing and editing in accordance with the DataSpace Statement of Applicability.”
Certificate Number EIMS 608127
This standard is titled ‘Electronic Information Management’ and outlines best practice for the management and storage of electronic data and Evidential Weight and Legal Admissibility of Electronic Information.
Scope: ” The management of hardcopy documents supplied to DataSpace for electronic conversion (including the collection/delivery, preparation, colour and monochrome scanning, validation, document tracking and archiving).”
Certificate Number EMS 598275
The worlds most recognised Environmental Management, shows that environmental management is at the forefront of our operational processes to achieve sustainable success.
Scope: “DataSpace operates an Environmental Management System which complies with the requirements of ISO 14001:2015 for the activities detailed in the scope of registration.”
Other Accreditations and Certifications
Human Tissue Authority
The Human Tissue Authority conduct inspections to check that licensed establishments maintain good standards and follow appropriate procedures.
NHS Data Security Protection and Toolkit
DataSpace has completed and published an assessment for the NHS Data Security and Protection Toolkit and is fully compliant to all applicable requirements.
The Data Security and Protection Toolkit has been developed by NHS Digital as the data security standard for healthcare organisations and their partners. It replaced the Information Governance Toolkit from April 2018.
The Toolkit requires organisations to demonstrate that they are complying with the National Data Guardian’s ten data security standards and data protection legislation (GDPR). All organisations that have access to NHS patient data and systems must use this toolkit to provide assurance that they are practicing good data security and that personal information is handled correctly.
Information Commissioners Office
ICO registered Registration Number Z2690087
The Information Commissioner’s Office is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.
NHS Shared Business Services
NHS SBS Framework Agreement
Records Management – Reference Number NHS/15/CW/ZWD/8846
Contract Duration: 2 years 01/03/2016 – 28/02/2018 (+ 2 x 12 months)
North of England Commercial Procurement Collaborative
North of England Commercial Procurement Collaborative Framework Agreement
Confidential Record Storage and Archiving, Destruction Only, Scanning and Storage of Laboratory Slides and Blocks.
Contract Duration: 3 years 01/04/2015 – 31/03/2018 (+ 12 months)
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