//Microfiche & Microfilm Scanning
Microfiche & Microfilm Scanning2020-12-22T09:37:04+00:00

Microfiche & Microfilm Scanning Services

DataSpace UK Ltd are able to digitise legacy data and save as electronic files for easy viewing. We provide secure, compliant and comprehensive microfiche and microfilm scanning services.

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Our microfiche and microfilm scanning services

Microfiche and Microfilm is a legacy way of archiving. It was used as it helped to reduce storage space, and stopped amendments and alterations being made to documentation. Microfilming was also perceived as innovative and beneficial for the preservation of original data. Unfortunately, Microfiche and Microfilm readers can be difficult to use and due to Microfilming now be outdated, these machines are difficult to source.

Microfilm consists of reducing the size of a document onto a film. The size of these documents are usually so small that they are not possible to be read without the optical assistance of microfilm/microfiche reader equipment.

  • Safeguarded information

  • 24/7 digital access

  • Improve office space

  • ISO 27001, BS 10008 & ISO 9001 accredited

Microfilm

Microfilm

Microfilms are generally stored on open reels or within cassettes. The number of images per microfilm can vary widely due to differing lengths and widths of microfilm, and it is also dependent on the size of the original document that was imaged.

Microfiche

Microfiche

Microfiche is a flat film that has a matrix of micro images. Microfiche are often stored in card ‘jackets’ to stop damage occuring to the images during handling and storage.

Aperture Cards

Aperture cards

Aperture Cards are commonly used for engineering drawings. Aperture Cards are often stored in drawers or rotary carousels.

How does our microfiche/microfilm scanning service work?

  • Collection: We will arrange for the collection of your records through our fleet of GPS tracked vehicles. Once they arrive at our records management facility, your records will be reviewed against the agreed project specification.  This allows for any queries about the project to be raised and discussed prior to commencement. Once they arrive at one of our data centres, your microfilm and/or microfiche will be logged onto our internal tracking system

  • Scanning: DataSpace have a wide range of scanning equipment for legacy fiche and film. The scanners allow the capture of all images to be processed without changing the integrity of the item.

  • Access to Electronic Images: Scanned fiche or film and associated data can be provided to clients in a variety of ways such as media devices, disk, encrypted disk or hard drive. Alternatively, this can be done via FTPS or DataSpace’s own secure online environment, FileLive.

Our Microfiche/Microfilm scanning services include, 

  • Digital conversion: If you require your legacy data to be electronically imaged for easier viewing, DataSpace can assist with our wide range of scanning equipment and our experienced skilled scanning operatives. Microfiche, Microfilm and Aperture Card Readers and scanners can often be difficult to operate – so let us make it easy for you to view your legacy data at a click of a button. DataSpace’s scanning operatives will change the settings on the scanning equipment to ensure that the images are scanned with a suitable resolution, brightness and contrast, resulting in your images being the best possible quality.

  • Indexing: DataSpace are able to index your documents to one field, or to multiple fields of indexing as per your requirements. You might require your documents to be indexed by name, number, date, address, model, title, batch, or product.

  • Physical storage: Changes to Temperature and Relative Humidity in the environment used for storage of microfilm and microfiche can be detrimental to the data. Changes in temperature can cause film to shrink and become brittle, and high humidity in these areas can cause risk of moisture creating imperfections on the film, making the data unreadable.

    DataSpace are able to offer our secure Media Vault for the storage of legacy data. The Media Vault is environmentally controlled, in line with recommendations within PD5454:2012. Air temperature is monitored and maintained between 16 and 20 Celsius and relative humidity (RH) between 40 and 60 RH. The environmental system is of a modular design which is equipped with an alarm response if the environmental parameters are breached.

Compliance & Accreditations

DataSpace’s book scanning services are completed with great care, attention and precision, and undergo multiple quality checks. Our accreditations include,

  • ISO 9001

  • ISO 27001

  • PD 5454

  • ISO 14001

  • BS 1000

Why DataSpace?

  • Microfilm scanning provides assurance against disaster and physical damage to documents. You are then able to preserve original, rare and valuable microfilm, and use the information on a practical level online.

  • Digitised microfiche/microfilm are easy to replicate, search text, and gain access to information. Digitising microfilm can prove difficult and time consuming for those who need digital copies of important, confidential documents. DataSpace offer a professional micofilm scanning service provided with a high level of security at all times.

  • We are also able to index your documents to one field or multiple fields of indexing as per your requirements.  You might require your documents to be indexed by name, number, date, address, model, title, batch, or product. All indexing can be manually completed by our scanning operators and administrators. Alternatively our IT professionals are able to assist if you have multiple fields of index data already stored in a digital format, e.g. csv or xls.

Microfiche/microfilm scanning FAQs

  • What is Microfiche/Microfilm?
    Microfiche and Microfilm is a legacy way of archiving. It was used as it helped to reduce storage space, and stopped amendments and alterations being made to documentation. Microfilming was also perceived as innovative and beneficial for the preservation of original data. Unfortunately, Microfiche and Microfilm readers can be difficult to use and due to Microfilming now being outdated, these machines are difficult to source.

    Microfilm consists of reducing the size of a document onto a film. The size of these documents are usually so small that they are not possible to be read without the optical assistance of microfilm/microfiche reader equipment.

  • What type of microfiche do I have?
    Discuss the difference between 16mm, 32mm and combi microfiche, and any service level considerations for each.

  • Do you offer a scan on demand service?
    DataSpace provides a Scan on Demand service for all types of data including paper documentation, medical records, patient notes, wills, deeds, microfiche, microfilm, aperture cards, plans, maps and drawings.

To find out more please call us today on 0800 028 8956, email info@data-space.co.uk or fill in the form here.

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