British Standards Accreditations


DataSpace ISO 9001

ISO 9001:2015

Certificate Number FS32069

The internationally recognised standard for an organisation’s internal Quality Management.

Scope: ” Professional document archiving and record management services which incorporates the requirements of PD5454 (recommendations for the storage and exhibition of archival documents).”


DataSpace PD5454

PD 5454:2012


The provision of Professional Document Archiving and Record Management Services.

Scope: ” Professional document archiving and record management services which incorporates the requirements of PD5454 (recommendations for the storage and exhibition of archival documents).”


DataSpace ISO 27001

ISO 27001:2013

Certificate Number IS575030

The standard for Information Security Management Systems.

Scope: ” The Information Security Management System in relation to document management services including storage, scanning, indexing, destruction and remote access for viewing and editing in accordance with the DataSpace Statement of Applicability.”


DataSpace BS 10008

BS 10008:2014

Certificate Number EIMS 608127

This standard is titled ‘Electronic Information Management’ and outlines best practice for the management and storage of electronic data and Evidential Weight and Legal Admissibility of Electronic Information.

Scope: ” The management of hardcopy documents supplied to DataSpace for electronic conversion (including the collection/delivery, preparation, colour and monochrome scanning, validation, document tracking and archiving).”


DataSpace ISO 14001

ISO 14001:2015

Certificate Number EMS 598275

The worlds most recognised Environmental Management, shows that environmental management is at the forefront of our operational processes to achieve sustainable success.

Scope: “DataSpace operates an Environmental Management System which complies with the requirements of ISO 14001:2015 for the activities detailed in the scope of registration.”


Payment Card Industry Security Standards Council


PCI Data Security Standard shows that an organisation has a data security framework in place including prevention, detection and appropriate reaction to security incidents.

Human Tissue Authority

HTA License

The Human Tissue Authority conduct inspections to check that licensed establishments maintain good standards and follow appropriate procedures.

National Health Service

NHS Information Governance Toolkit

Version 14.1 Level 3 Final Score 100%

(DataSpace are working towards the Data Security and Protection Toolkit 2018)

The Information Governance Toolkit is a performance tool produced by the Department of Health (DOH). It draws together the legal rules and central guidance set out above and presents them in one place as a set of information governance requirements.

Information Commissioners Office

ICO registered

Registration Number Z2690087

The Information Commissioner’s Office is the UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.

NHS Shared Business Services


NHS SBS Framework Agreement

Records Management – Reference Number NHS/15/CW/ZWD/8846

Contract Duration: 2 years 01/03/2016 – 28/02/2018 (+ 2 x 12 months)

North of England Commercial Procurement Collaborative


North of England Commercial Procurement Collaborative Framework Agreement

Confidential Record Storage and Archiving, Destruction Only, Scanning and Storage of Laboratory Slides and Blocks.

Contract Duration: 3 years 01/04/2015 – 31/03/2018 (+ 12 months)

Disability Confident Committed

Level 1: Disability Confident Committed

DataSpace have made the following commitments under the Disability Confident Scheme;

  1. Ensure our recruitment process is inclusive and accessible
  2. Communicate and promote vacancies
  3. Offer an interview to disabled people
  4. Anticipate and provide reasonable adjustments as required
  5. Support existing employee’s who acquires a disability or long term health condition enabling them to stay in work