DataSpace UK Ltd are able to digitise legacy data and save as electronic files for easy viewing. We provide secure, compliant and comprehensive microfiche and microfilm scanning services.
Microfiche and Microfilm is a legacy way of archiving. It was used as it helped to reduce storage space, and stopped amendments and alterations being made to documentation. Microfilming was also perceived as innovative and beneficial for the preservation of original data. Unfortunately, Microfiche and Microfilm readers can be difficult to use and due to Microfilming now be outdated, these machines are difficult to source.
Microfilm consists of reducing the size of a document onto a film. The size of these documents are usually so small that they are not possible to be read without the optical assistance of microfilm/microfiche reader equipment.
Microfilms are generally stored on open reels or within cassettes. The number of images per microfilm can vary widely due to differing lengths and widths of microfilm, and it is also dependent on the size of the original document that was imaged.
Microfiche is a flat film that has a matrix of micro images. Microfiche are often stored in card ‘jackets’ to stop damage occuring to the images during handling and storage.
Aperture Cards are commonly used for engineering drawings. Aperture Cards are often stored in drawers or rotary carousels.
If you require your legacy data to be electronically imaged for easier viewing, DataSpace UK Ltd can assist with our wide range of scanning equipment and our experienced skilled scanning operatives. Microfiche, Microfilm and Aperture Card Readers and scanners can often be difficult to operate – so let us make it easy for you to view your legacy data at a click of a button. DataSpace’s scanning operatives will change the settings on the scanning equipment to ensure that the images are scanned with a suitable resolution, brightness and contrast, resulting in your images being the best possible quality.
DataSpace UK Ltd are able to index your documents to one field, or to multiple fields of indexing as per your requirements. You might require your documents to be indexed by name, number, date, address, model, title, batch, or product. All indexing can be manually completed by our scanning operators and administrators. Alternatively our IT professionals are able to assist if you have multiple fields of index data already stored in a digital format e.g. csv or xls.
Electronic Access & Digital Retrieval
Scanned images can be provided to clients via a choice of their media device, such as disk, encrypted disk or hard drive. Alternatively this can be done via FTPS or DataSpace UK Ltd’s own secure online environment. To find out more about FileLive please click here.
DataSpace UK Ltd are able to offer our secure Media Vault for the storage of legacy data. The Media Vault is environmentally controlled, in line with recommendations within PD5454:2012. Air temperature is monitored and maintained between 16 and 20 Celsius and relative humidity (RH) between 40 and 60 RH. The environmental system is of a modular design which is equipped with an alarm response if the environmental parameters are breached.
Changes to Temperature and Relative Humidity in the environment used for storage of microfilm and microfiche can be detrimental to the data. Changes in temperature can cause film to shrink and become brittle, and high humidity in these areas can cause risk of moisture creating imperfections on the film making the data unreadable.
If your business or organisation has legacy data and you would like to find out more about the storage, scanning and management services DataSpace UK Ltd offer contact us on 0800 028 8956 or email firstname.lastname@example.org