Where do you store your Patient Records?

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Are you concerned about Data Protection & Information Governance compliance of your Patient Records?

 The NHS is making some important changes to how it will store and use health records over the next few years.

Today, records are kept in the places where you receive care. These places can usually only share information from your records by letter, email, fax or phone. At times, this can slow down treatment and sometimes make it hard to access information. Health records play an important role in the NHS.

Healthcare records can be used to record important clinical data, which may need to be accessed by the healthcare professionals involved in your care. They can also be used by the NHS to advance public health for treatments such as cancer.Lloyd George Management


Procedures should be in place for monitoring the availability of paper health/care records and tracing missing patient records and that personal data is protected by appropriate organisational and technical measures.

There are strict laws and regulations to ensure that health records are kept confidential and can only be accessed by health professionals directly involved in your care.


There are a number of different laws that relate to health records. The two most important laws are:

  • Data Protection Act (1998), and
  • Human Rights Act (1998)

If you handle and store information about identifiable, living people – for example, about patients – you are legally obliged to protect that information.

Under the Data Protection Act, you must:

  • Only collect information that you require for a specific purpose
  • Keep that information Safe and Secure
  • Make sure that the information is relevant and up to date

 DataSpace can help…

We can supply a Full Audit trail for your Patient Records.

All Medical Records are stored securely in a Compliant Secure environment. We offer scanning of physical documents (Scan on Demand) to electronic format in line with BS10008:2014 for viewing on our secure portal FileLive whilst the Practice space previously used to store medical records can now be utilised to its full potential

DataSpace’s electronic facilities including FileLive our unique online portal is accredited and compliant to ISO27001:2013 the standard for Information Security Management Systems and BS10008 the standard for the Management and Storage of electronic data.

DataSpace UK Ltd provide medical records storage, nhs patient note storage, office record storage, paper records storage as well as records scanning.


Contact DataSpace UK Ltd for more information call us on 0800 028 8956.