If you are a Financial Advisor or work in any aspect of Financial Services you will already be aware of the mounds of paperwork that must be retained to ensure that a breach of the Data Protection Act or mis-selling of products doesn’t occur. From Pension scheme documents that must be retained permanently, to Cost Control Ledger analysis documents that requires destorying after 6 years. Working in an industry that produces so much physical paperwork that also requires to be retained for various time periods can be troublesome to manage. DataSpace can help! With our secure purpose built storage facilities and tracking systems, we can store your documents as well as manage them.
In order to track and trace items at DataSpace each file or archive box are given barcodes as well as unique client references this could be dates, names or any other reference you might use. Items can also be marked with Destruction Dates so when a Destruction Date is approaching you can re-evaluate whether that item does require to be securely destroyed. If your items do require destroying and we have been given a signed instruction to do so from yourself, we can complete that for you onsite and provide you with a Certificate of Destruction. Therefore you are managing your costs and are inline with your retention schedules too.
Here at DataSpace our secure site is BS:5454 accredited and we are also accredited and compliant with BS:27001 which is the gold standard for managing electronic information. For more information about how we can scan and host your documents electronically see our page about our online web portal FileLive. All of DataSpace staff are fully employed and CRB cleared giving you, the FSA and the ICO complete reassurance that your documents are stored in the safest of hands. DataSpace are also PCI DSS (Payment Card Industry Data Security Standard) accredited so we can securely store documents with bank card details which gives you extra confidence that your files are secure and being stored in line with Data Protection principles.
We are highly experienced Document Management facilitators for many businesses working within the Financial Services sector, due to our high quality complaint services offering companies time and monetary savings. So to reclaim your valuable office space, and to be completely confident that your documents are being stored in the safest of facilities call DataSpace today on 0800 028 8956 to discuss our services further.