All businesses are required to keep documents for a minimum of six years. Depending on how big your business is and the size of your premises archived documents can take up more room than you have.
Archived documents need to be filed in an organised system so that if and when retrieval for any purpose is needed, the document you require is easy to find and access.
This is where DataSpace UK can definitely help. We have a number of systems for storing your archived documents. FileLive is a web-based management system which will give you all of the above and more.
For this management system DataSpace UK would send a project manager to meet you and assess just how much storage you need and discuss you options; we would arrange for a sufficient number of unique bar-coded boxes to be sent to you for packing. Next we would arrange a secure collection of your archived documents which will be brought back and uploaded to the central FileLive database.
In order to manage your archived documents, your staff would have single user/password logon access to FileLive’s 256bit encrypted online system.
FileLive will allow you access to search, retrieve and send physically to your named address or view digitally online. All of this is accessed easily via the FileLive document management software and management suite.
DataSpace confirm it is so simple, you’ll wonder why you haven’t done it sooner.
Take a look at the details on our site and if you have any questions, don’t hesitate to give us a call. Of course if you know it’s the right product for you give us a call to organise a visit. You can contact us on 0800 028 8956.