Data loss is a risk for everyone who uses a computer. You may have experienced the frustrating process of trying to recover data, realise the damage is done, all your hard work is lost and having to start over. This problem is exponentially amplified for businesses and their critical data â€“ confidential company data, customer information, processes â€“ your reputation and business is on the line when this happens.
That’s why it’s so important to have a clear, effective and easy system to prevent data loss. Here at DataSpace we have identified key elements to help prevent data loss.
Backup your files – regularly
The easiest, best and most secure way for businesses to ensure they avoid data loss, is to back up critical files in a secure, remote location. Given the probability of hard drives failing, the virtual environment attacking and natural disasters occurring â€“ it’s probably best to ensure you have a back up in a not-too-distant location.
Implementing a frequent backup policy of all critical data throughout your organisation is advisable. DataSpace provide a variety of secure Online Data Backup services to suit your business.
Hard copies are prone to loss, misplacement and natural disasters, where there are no further copies of the documents. A remote location, such as DataSpace, provide Archive Storage and a comprehensive Document Scanning service, where you can be assured all your data is stored safely and securely, with ease of retrieval.
Experienced maintenance work
Organisations should have a regular, PC maintenance routine in place. Invest in software that periodically checks the health of your network and operating systems. Repairs and evaluations of your computer systems should be carried out by professionals to work with hard drives. This will prevent any unnecessary data loss.
Software that defends your network
Up-to-date anti-virus and similar software should be installed on all operating systems across the organisation. Data can be mistakenly or maliciously extracted from the organisations network. A good quality anti-virus software is designed to monitor and prevent inappropriate movement of data. This corruption can range from one single desktop to the entire network.
With hundreds or thousands of files being created, moved and accidentally deleted on a daily basis within organisations. This is particularly crucial within business who operated via networked computer stations. A well planned filing and management system will help avoid critical data being accidentally deleted or moved to an unsecure location. With many emails attachments carrying viruses, it is also advisable to set your email program to save these attachments to a unique location to avoid complete corruption of your network. Best practice is to think twice before downloading email attachments to the hard drive.
Backup â€“ Backup â€“ Backup
It’s that important, we’re saying it twice! We can’t stress how important it is to ensure there is a comprehensive backup system in place to protect your company data. Implementing a frequent backup policy of all critical data throughout your organisation is advisable. DataSpace provide a variety of secure Online Data Backup services to suit your business.
DataSpace â€“ specialists in record and archive management services
We know our stuff about data. Storing it, keeping it safe, keeping it secure and retrieving it.