What’s your Retention Policy?

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What’s your Retention Policy?

If you hold personal information you have legal obligations to keep that data safe and to process it in the correct way. If you’re keeping data longer than necessary, you might be breaching the Data Protection Act and this could result in you incurring a fine from the Information Commissioner’s Office.

Principle 8 of the Data Protection Act states that: ‘Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.’ The effect on your business for keeping data too short a period of time or too long a period of time could be detrimental and could lose your business a lot of money! You could lose the confidence of your clients and they could go elsewhere. If you’re keeping data for too long a time period your company could end up processing incorrect data that could cost your company time and money.

Here at DataSpace we encourage all clients to create and adhere to a document retention policies, we are happy to provide our expertise and consultation.  We want to make managing your documents as easy as ABC. That’s why we can collect your items from their current storage location at a convenient time to suit you. If your items are not already in Archive Boxes don’t worry. We sell strong durable Archive Boxes and if required DataSpace can provide members of our team to pack your documents away including completing a contents list and indexing if required.

Keeping personal data in a secure a compliant manner can be a challenging task. But is doesn’t have to be with DataSpace’s flexible solutions. DataSpace provide archive storage, deep archive storage, archive scanning and shred your archives and help you manage your retention date. We provide tailor made Document and Data Storage Management packages for all your requirements call DataSpace on 0800 028 8956 or email info@data-space.co.uk for more info!