Archive Storage

Secure Document Storage Facilities

Security is of major importance when considering an off-site archive facility!

That is why DataSpace facilities are purpose built and are fully compliant with BS5454 regulations and have the latest security features including 24 hour, 365 days a year fire and theft security monitoring and web based CCTV surveillance.

Document Storage and Tracking

An advanced bar code tracking system is in place to instantly check the status of an item registered to the tracking system and searches for access or retrieval can be performed within seconds of an authorised request.

Paperbased RM (Record Management) services are available for:

• Archive boxes
• Individual files
• Patient records
• X-Rays
• Large scale plan diagrams

DataSpace has a specially manufactured range of archive materials that allow clients to gain the maximum efficiency from the DataSpace system and are available at very competitive rates.

Whatever Size Your Requirements

Many of the existing clients who appreciate the advantages of the DataSpace system have initially started with relatively small archive quantities that have grown over a number of years, other clients such as Government Bodies, Local Authorities, NHS Trusts and Private Hospitals have entered tens of thousands of archives into the tracking system with equally satisfying results.

Confidential, efficient and secure document storage is only a small part of DataSpace Paperbased RM. The advanced bar code tracking system allows users to traces archive material whilst in deliveries vehicle throughout the UK, more over the same system can be employed to advise which member of staff within an organisation has requested and subsequently been assigned a file archive.

Delivery and Pickup Vehicles

DataSpace has its’ own fleet of dedicated retrieval vehicles and ‘normal’ retrievals are performed same day. DataSpace vehicles service Manchester, Liverpool, Leeds, Preston, Chester, Warrington, Crewe and throughout the North West and North Wales on a daily basis. Clients who have office in other parts of the UK are serviced though the DataSpace ‘Alliance’ network ensuring the same high levels of dedication and service are delivered throughout the UK.

Rapid Document Access

Clients requiring a more rapid access to information have the ability to store and manage file archive material in the conventional manner and then have specific details required scanned and emailed back to them (within 1-hour).

Download Brochure

download: Archive Storage (354.97KB) description: Information sheet describing the archive storage services offered by Data Space.